To front page Privacy Policy Jitbit ticketing system’s privacy statement

Jitbit ticketing system's privacy statement

Articles 13 and 14 of the EU General Data Protection Regulation

Description of the personal data processing activities and the rights of the data subject/Privacy Notice

EU General Data Protection Regulation (2016/679)

Data Protection Act (2018/1050)

1. Controller

Seinäjoki University of Applied Sciences
Kampusranta 11, Frami F
FI-60320 Seinäjoki, Finland
+358 20 124 3000
seamk(at)seamk.fi

2. Controller’s representative

Tero Hakola, Manager of Digital Services
+358 40 515 4009
tero.hakola(at)seamk.fi

2a. Official responsible for the personal data file

Janne Parkkali, System analyst, Information Management
tel. +358 401865096
janne.parkkali(at)seamk.fi

2b. Contact persons in matters relating to the data file

Janne Parkkali, System analyst, Information Management
tel. +358 401865096
janne.parkkali(at)seamk.fi

Veli-Matti Mäkelä, Seinäjoki University of Applied Sciences
tel. +358 40 8303990
veli-matti.makela(at)seamk.fi

2c. Contact details of the Data Protection Officer

Jarmo Jaskari, Data Protection Officer, Seinäjoki University of Applied Sciences
tel. +358 40 868 0680
tietosuojavastaava(at)seamk.fi

3. Name of the data file

Jitbit Manager ticketing system.

4. Purpose of processing personal data/data file use

The personal data are used to provide support services.

5. Purpose of maintaining the data file

The data in the register are processed on the basis of a legal obligation, an important public interest under the law (Article 9(2)(g)) and a legitimate interest of the controller or a third party.

The data subject’s own consent when creating the tag.

5a. Data content of the file

  • person’s first name
  • last name
  • phone number
  • e-mail address
  • user ID
  • title
  • office/unit/group ID
  • fault descriptions
  • chat history associated with the ticket

5b. Information systems using the data file

Jitbit

6. Regular sources of data

Data are retrieved from Active Directory user database and from Jelppari helpdesk mailbox. Data received from the data subject during a phone call.

7. Regular disclosure of data

No data are disclosed to third parties.

8. Transfer of data outside the EU or the EEA

No data are transferred to non-EU or EEA countries.

9. Principles of data file protection

A.      Manual material

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B.      Computer-processed data

The personal data file is not public. Specific access rights to the system are required to process the data.