Debt collection interface's privacy statement

Articles 13 and 14 of the EU General Data Protection Regulation

Description of the personal data processing activities and the rights of the data subject/Privacy Notice

EU General Data Protection Regulation (2016/679)

Data Protection Act (2018/1050)

1. Controller

Seinäjoki University of Applied Sciences
Kampusranta 11, Frami F
FI-60320 Seinäjoki, Finland
+358 20 124 3000
seamk(at)seamk.fi

2. Controller’s representative

Tero Hakola, Manager of Digital Services
+358 40 515 4009
tero.hakola(at)seamk.fi

2a. Official responsible for the personal data file

Pilvi Aarnio, Financial Manager, Seinäjoki University of Applied Sciences
tel. +358 40 680 7270
pilvi.aarnio(at)seamk.fi

2b. Contact persons in matters relating to the data file

Pilvi Aarnio, Financial Manager, Seinäjoki University of Applied Sciences
tel. +358 40 680 7270
pilvi.aarnio(at)seamk.fi

2c. Contact details of the Data Protection Officer

Jarmo Jaskari, Data Protection Officer, Seinäjoki University of Applied Sciences
tel. +358 40 868 0680
tietosuojavastaava(at)seamk.fi

3. Name of the data file

SeAMK’s debt collection interface register (for official use).

4. Purpose of processing personal data/data file use

Service provider by the controller uses customers’ personal data for debt collection.

5. Purpose of maintaining the data file

Organising the collection of fees owed to the company.

5a. Data content of the file

The data subjects are customers of the Seinäjoki University of Applied Sciences whose personal data is used by service provider by the controller uses customers’ personal data for debt collection. for the monitoring and collection of fees.

Customer data stored in the file: name, personal identity code, customer number, contact details.

5b. Information systems using the data file

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6. Regular sources of data

Customer details are received from the customers when they become customers of the Seinäjoki University of Applied Sciences.

7. Regular disclosure of data

Data is disclosed on a monthly basis to service provider for debt collection.

8. Transfer of data outside the EU or the EEA

No data stored in the file is transferred outside the EU or the EEA.

9. Principles of data file protection

A.      Manual material

Manual material is kept in locked premises in the Seinäjoki University of Applied Sciences.

B.      Computer-processed data

The data file is located in a server of the Seinäjoki University of Applied Sciences, which is protected with access rights and a firewall. The data file can only be accessed with the access rights specified by the Seinäjoki University of Applied Sciences.