Workstation use statistics’ privacy statement | SeAMK

Workstation use statistics' privacy statement

Articles 13 and 14 of the EU General Data Protection Regulation

Data Protection Act (1050/2018)

Articles 13 and 14 of the Combined Data Subject Information Document (EU Data Protection Regulation 2016/679)

1. Controller

Seinäjoki University of Applied Sciences, SeAMK Library
Kampusranta 11, Frami F
FI-60320 Seinäjoki, Finland
+358 20 124 3000
seamk(at)seamk.fi

2. Controller’s representative

Asmo Myllyaho, Head of Property and Information Management, Seinäjoki University of Applied Sciences
tel. +358 40 830 4262
asmo.myllyaho(at)seamk.fi

2a. Official responsible for the personal data file

Asmo Myllyaho, Head of Property and Information Management, Seinäjoki University of Applied Sciences
tel. +358 40 830 4262
asmo.myllyaho(at)seamk.fi

2b. Contact persons in matters relating to the data file

Jarkko Välimäki, Planning Officer, Seinäjoki University of Applied Sciences
jarkko.valimaki(at)seamk.fi

2c. Contact details of the Data Protection Officer

Jarmo Jaskari, Data Protection Officer, Seinäjoki University of Applied Sciences
tel. +358 40 868 0680
jarmo.jaskari(at)seamk.fi

3. Name of the data file

Seinäjoki University of Applied Sciences workstation use statistics.

4. Purpose of processing personal data/data file use

The use statistics system contains information about the customers of the IT services, library and information services, the customers’ workstations and the related use rates. In other words, this a combined data file on use statistics. The data contained by the file are used for implementing customer service for the educational institution, targeting procurements and improving quality assurance.

5. Purpose of maintaining the data file

Compiling statistics on the use of workstations.

5a. Data content of the file

Customer information:

  • user ID

Device information:

  • network name
  • internet domain
  • IP address
  • MAC address
  • time of switching on the device
  • boot duration

Use data:

  • transaction, either network logon or logout
  • transaction time, year, mm, day, hour, minute, second
  • unique transaction ID
  • entry of data storage in database
  • login duration
  • group policy run time

Device information is collected from workstations.

5b. Information systems using the data file

6. Regular sources of data

  • A client running on the workstation runs each time a user logs in or out of the network.
  • Database searches in the SeAMK Active Directory service.

7. Regular disclosure of data

No customer data stored in the file are disclosed outside Seinäjoki University of Applied Sciences.

8. Transfer of data outside the EU or the EEA

No data are transferred to non-EU or EEA countries.

9. Principles of data file protection

A.      Manual material

B.      Computer-processed data

The system is used in compliance with SeAMK’s information security and data protection principles.