E-form system’s privacy statement | SeAMK

E-form system's privacy statement

Articles 13 and 14 of the EU General Data Protection Regulation

Data Protection Act (1050/2018)

Articles 13 and 14 of the Combined Data Subject Information Document (EU Data Protection Regulation 2016/679)

1. Controller

Seinäjoki University of Applied Sciences, SeAMK Library
Kampusranta 11, Frami F
FI-60320 Seinäjoki, Finland
+358 20 124 3000
seamk(at)seamk.fi

2. Controller’s representative

Asmo Myllyaho, Head of Property and Information Management, Seinäjoki University of Applied Sciences,
tel. +358 40 830 4262
asmo.myllyaho@seamk.fi

2a. Official responsible for the personal data file

Markus Tavasti, IT Support Person, Seinäjoki University of Applied Sciences
tel. +358 40 680 7082
markus.tavasti(at)seamk.fi

2b. Contact persons in matters relating to the data file

Markus Tavasti, IT Support Person, Seinäjoki University of Applied Sciences
tel. +358 40 680 7082
markus.tavasti(at)seamk.fi

Anna Lepistö, Planning Official, Seinäjoki University of Applied Sciences
tel. +358 40 830 2288
anna.lepisto(at)seamk.fi

2c. Contact details of the Data Protection Officer

Jarmo Jaskari, Data Protection Officer, Seinäjoki University of Applied Sciences
tel. +358 40 868 0680
jarmo.jaskari(at)seamk.fi

3. Name of the data file

Register of E-form system users.

4. Purpose of processing personal data/data file use

Users logged into the system can create, edit and manage electronic forms. The purpose of personal data use depends on the form (see form-specific file description). The information can be processed in the e-form system or imported into statistical and other programs.

5. Purpose of maintaining the data file

Users logged into the system can create, edit and manage electronic forms. The purpose of personal data use depends on the form (see form-specific file description). The information can be processed in the e-form system or imported into statistical and other programs.

5a. Data content of the file

Users logged into the system can create, edit and manage electronic forms. The data content depends on the form (see form-specific file description).

5b. Information systems using the data file

E-form.

6. Regular sources of data

User authentication takes place through LDAP login or in forms using strong authentication through Suomi.fi e-Identification. The user ID, first name, last name and SeAMK email address can be transmitted through LDAP authentication. The information transmitted through Suomi.fi e-Identification depends on the form used (see form-specific file description).

7. Regular disclosure of data

No regular disclosure of data.

8. Transfer of data outside the EU or the EEA

Customer information contained in the data file is not disclosed to parties outside the Seinäjoki University of Applied Sciences, unless otherwise stated in the form-specific information.

9. Principles of data file protection

A.      Manual material

B.      Computer-processed data

Access to electronic material is restricted by means of user IDs and passwords.

Data file access rights are determined by the form owner. Program administrators can also access the data. The access rights are specified in the e-form service of the Seinäjoki University of Applied Sciences (https://lomake.seamk.fi/), which also maintains the access rights.