To front page Privacy Policy Moodle privacy statement

Moodle privacy statement

Articles 13 and 14 of the EU General Data Protection Regulation

Description of the personal data processing activities and the rights of the data subject/Privacy Notice

EU General Data Protection Regulation (2016/679)

Data Protection Act (2018/1050)

1. Controller

Seinäjoki University of Applied Sciences
Kampusranta 11, Frami F
FI-60320 Seinäjoki, Finland
+358 20 124 3000
seamk(at)seamk.fi

2. Controller’s representative

Tero Hakola, Manager of Digital Services
+358 40 515 4009
tero.hakola(at)seamk.fi

2a. Official responsible for the personal data file

Matti Mäkelä, Coordinator, Educational Technologies
Telephone: +358 40 830 0330

2b. Contact persons in matters relating to the data file

Matti Mäkelä, Coordinator, Educational Technologies
Telephone: +358 40 830 0330

Riikka Muurimäki, Coordinator, Educational Technologies
Telephone: +358 40 830 2204

Anna Lepistö, Planning Officer, Information Management
Telephone: +358 40 830 2288

Antti Ahola, Coordinator, Educational Technologies
040 680 7110
antti.ahola(at)seamk.fi

2c. Contact details of the Data Protection Officer

Jarmo Jaskari, Data Protection Officer, Seinäjoki University of Applied Sciences
tel. +358 40 868 0680
tietosuojavastaava(at)seamk.fi

3. Name of the data file

Seinäjoki University of Applied Sciences Moodle.

4. Purpose of processing personal data/data file use

Providing for users a service consisting of an online learning and competence environment.

5. Purpose of maintaining the data file

The processing is based on a task carried out in the public interest or in the exercise of official authority: higher education and the development of teaching.

The personal data collected is used for:

  • Managing access rights
  • Guiding learning and assessing study performance
  • Enabling communication
  • Verifying student identity
  • Logging in to services connected to Moodle
  • Generating learning analytics data
  • Resolving problems
  • Student support services provided by AI-Tutor
    • AI-Tutor is a conversational AI assistant in Moodle that provides students with real-time support based on the course content. AI-Tutor does not make automatic decisions or use data for profiling.

5a. Data content of the file

The register contains basic user information (name, email address, username, role, student number), course completion information, log information, and any information added by the user (e.g., photo, description, phone number).

5b. Information systems using the data file

  • Microsoft 365 (login and user management)
  • Peppi student management system (integration with Moodle)
  • AI-Tutor (artificial intelligence assistant in Moodle, implemented with Azure AI service, servers located in Sweden)

6. Regular sources of data

  • SEAMK user management (Active Directory / Azure AD)
  • Peppi system (implementations, participants, small groups, description information)
  • HAKA user identification system (cross-study students)
  • User themselves (manual IDs)

7. Regular disclosure of data

The user’s name may be visible to other users, for example, when using central areas or other activities. Users can choose to make other information visible or hide it. The processing of personal data has been outsourced to Mediamaisteri Oy, which operates on behalf of SEAMK. Data will not be disclosed to third parties without a legal basis.

8. Transfer of data outside the EU or the EEA

No data is transferred outside the EU or EEA. The Moodle servers and the Azure AI service behind AI-Tutor are located in the EU/EEA (Sweden). The user interface is also accessible from outside the EU/EEA via an encrypted connection.

9. Principles of data file protection

A.      Manual material

No manual material

B.      Computer-processed data

The system is protected by user IDs, passwords, and firewalls. Access rights are restricted. Those who process personal data are bound by confidentiality obligations.

The information generated by AI Tutor and learning analytics does not lead to automatic decisions. All decisions concerning students are always made by humans.