Webropol survey tool’s privacy statement | SeAMK

Webropol survey tool's privacy statement

Articles 13 and 14 of the EU General Data Protection Regulation

Data Protection Act (1050/2018)

Articles 13 and 14 of the Combined Data Subject Information Document (EU Data Protection Regulation 2016/679)

1. Controller

Seinäjoki University of Applied Sciences, SeAMK Library
Kampusranta 11, Frami F
FI-60320 Seinäjoki, Finland
+358 20 124 3000
seamk(at)seamk.fi

2. Controller’s representative

Asmo Myllyaho, Head of Property and Information Management, Seinäjoki University of Applied Sciences
tel. +358 40 830 4262
asmo.myllyaho(at)seamk.fi

2a. Official responsible for the personal data file

Matti Mäkelä, Planning Officer, Education Technologies, Seinäjoki University of Applied Sciences
tel. +358 40 830 0330
matti.makela(at)seamk.fi

2b. Contact persons in matters relating to the data file

Matti Mäkelä, Planning Officer, Education Technologies, Seinäjoki University of Applied Sciences
tel. +358 40 830 0330
matti.makela(at)seamk.fi

Riikka Muurimäki, Planning Officer, Education Technologies, Seinäjoki University of Applied Sciences
tel. +358 40 830 2204
riikka.muurimaki(at)seamk.fi

Anna Lepistö, Planning Officer, Information Management, Seinäjoki University of Applied Sciences
tel. +358 40 830 2288
anna.lepisto(at)seamk.fi

2c. Contact details of the Data Protection Officer

Jarmo Jaskari, Data Protection Officer, Seinäjoki University of Applied Sciences
tel. +358 40 868 0680
jarmo.jaskari(at)seamk.fi

3. Name of the data file

SeAMK Webropol

4. Purpose of processing personal data/data file use

Managing customer relationship.

User data file of the SeAMK’s Webropol survey and data collection software.

5. Purpose of maintaining the data file

5a. Data content of the file

Compulsory data of data subjects:

  • First name and last name
  • Company (program company information, default)
  • Operating environment (program company information, default)
  • User ID
  • User category and rights
  • Version (when creating a new user)
  • Email address

With the data subject’s own or his or her representative’s consent:

  • First name and last name
  • Department
  • User language
  • Time zone
  • User role
  • Telephone
  • Fax
  • Mobile phone
  • Address
  • Postal code
  • City
  • Country

5b. Information systems using the data file

The system shall not be combined with other registers.

6. Regular sources of data

The HAKA user identification system of higher education institutions. Data concerning the data subject are also regularly obtained from the user’s contact information and from data personally provided by the user.

7. Regular disclosure of data

The data contained by the SeAMK Webropol user data file shall only be disclosed in a situation where the police or some other competent authority demands access to personal data relating to an individual in writing for a purpose laid down in valid legislation.

8. Transfer of data outside the EU or the EEA

No data are transferred to non-EU or EEA countries.

9. Principles of data file protection

A.      Manual material

B.      Computer-processed data

Users log in to the service using their personal HAKA user IDs. Electronic data are processed in an encrypted format over the open internet.

The personal data file created on the server is protected by the administrators’ personal access rights. The protection of the data file and service follows the information security regulations of Seinäjoki University of Applied Sciences and measures taken in accordance with the services provided by Webropol Oy, which also serves as a processor.