To front page Privacy Policy Wihi service – thesis supervision and management system Privacy system’s privacy statement

Wihi service – thesis supervision and management system Privacy system's privacy statement

Articles 13 and 14 of the EU General Data Protection Regulation

Description of the personal data processing activities and the rights of the data subject/Privacy Notice

EU General Data Protection Regulation (2016/679)

Data Protection Act (2018/1050)

1. Controller

Seinäjoki University of Applied Sciences
Kampusranta 11, Frami F
FI-60320 Seinäjoki, Finland
+358 20 124 3000
seamk(at)seamk.fi

2. Controller’s representative

Päivi Vähäsalo, opintoasiainpäällikkö
040 830 4185
paivi.vahasalo(at)seamk.fi

2a. Official responsible for the personal data file

Maria Hemminki, suunnittelija, opiskelijapalvelut
040 680 7016
maria.hemminki(at)seamk.fi

2b. Contact persons in matters relating to the data file

Maria Hemminki, suunnittelija, opiskelijapalvelut
040 680 7016
maria.hemminki(at)seamk.fi

Annika Karhu, järjestelmäsuunnittelija
040 830 4002
annika.karhu(at)seamk.fi

2c. Contact details of the Data Protection Officer

Jarmo Jaskari, Data Protection Officer, Seinäjoki University of Applied Sciences
tel. +358 40 868 0680
tietosuojavastaava(at)seamk.fi

3. Name of the data file

Wihi service – thesis supervision and management system

4. Purpose of processing personal data/data file use

The purpose of the Wihi is to support students in completing their theses and to enable an interactive guidance process between students and their supervisors.

In Wihi, the student’s personal data is linked to the thesis topic, tasks, and assessment, which enables the teacher supervising the thesis to guide and assess the thesis process. The thesis coordinator assigns supervisors to theses and can monitor the progress of the theses.

Students and teachers log in to the service with their SEAMK email address and password either directly from SEAMK Intra or via a web browser.

5. Purpose of maintaining the data file

The basis for processing personal data is the fulfillment of a statutory obligation in the educational activities of Seinäjoki University of Applied Sciences.

  • The use of the file is based on legislation applicable to the University of Applied Sciences.
  • Universities of Applied Sciences Act (932/2014)
  • Government Decree on Universities of Applied Sciences (1129/2014)
  • Administrative Procedure Act (434/2003)
  • Administrative Judicial Procedure Act (586/1996)
  • The Data Protection Act (1050/2018)
  • Act on Information Management in Public Administration (906/2019)
  • General Data Protection Regulation (GDPR, EU 2016/679)

5a. Data content of the file

Student’s information content:

  • Names (first name, last name)
  • Student number
  • Degree Programme
  • Arrival group
  • SEAMK’s e-mail
  • Phone number
  • Username

Information content concerning the supervising teacher:

  • Names (first name, last name)
  • SEAMK’s email

5b. Information systems using the data file

Peppi study administration system:

  • Peppi transfers student and teacher personal data to Wihi (section 5a)
  • Wihi transfers the title and grade of the thesis to Peppi

6. Regular sources of data

The Peppi study administration system imports student and teacher personal data into Wihi (section 5a).

The student uploads their thesis to the Turnitin plagiarism detection system, and the analysis results are returned from Turnitin to Wihi.

7. Regular disclosure of data

The data will not be disclosed.

8. Transfer of data outside the EU or the EEA

No data stored in the file is transferred outside the EU or the EEA.

9. Principles of data file protection

A.      Manual material

None

B.      Computer-processed data

Login to the register is done using SEAMK’s user management username and password. Users have access only to the part of the register they need during their current employment. Access rights are checked daily. Data processing and connections between technical subsystems are properly secured.